Why QuickBooks
QuickBooks is the leading accounting software for small and mid-sized businesses, and for good reason. It provides a powerful, user-friendly platform for managing your finances, tracking expenses, invoicing clients, running payroll, and generating the financial reports you need to make smart decisions.
At Infinity Accounting Solutions, we are QuickBooks experts. We work with QuickBooks Online and QuickBooks Desktop every day, and we know how to configure it for maximum efficiency in your specific industry and business model. Whether you are just getting started or have been using QuickBooks for years, we can help you get more from your investment.
Set Up for QuickBooks
A proper QuickBooks setup is the foundation of accurate financial reporting. Many businesses start using QuickBooks without professional guidance and end up with a chart of accounts that does not match their needs, incorrectly categorized transactions, and reports that do not tell the full story.
We set up your QuickBooks file the right way from day one. This includes configuring your chart of accounts for your specific industry, connecting bank and credit card feeds, setting up classes, locations, and tracking categories, configuring sales tax, payroll, and invoicing, and establishing opening balances and historical data.
Training for QuickBooks
QuickBooks is only as powerful as the person using it. Our training sessions are customized to your role and your business. We do not waste your time with features you will never use. Instead, we focus on the workflows and reports that matter most to you.
Training can be conducted one-on-one or in small groups, either remotely or at your location. We cover daily transaction entry and categorization, bank reconciliation, invoicing and accounts receivable, bill payment and accounts payable, running and interpreting financial reports, and year-end procedures and tax preparation readiness.
Answers to QuickBooks Questions
Stuck on something in QuickBooks? We provide ongoing support so you are never left guessing. Whether you need help reconciling a tricky bank feed, understanding a report, fixing a data entry error, or troubleshooting a software issue, our team is just a call or email away.
We offer both ad-hoc support for one-off questions and ongoing support plans for businesses that need regular assistance. No question is too small, and we respond quickly because we know that accounting issues can hold up your entire operation.
Tune-Up for QuickBooks
If your QuickBooks file has been in use for a while without professional oversight, it may be time for a tune-up. Over time, QuickBooks files can develop issues like duplicate entries, miscategorized transactions, unreconciled accounts, and inefficient workflows that make your financial data unreliable.
Our QuickBooks tune-up includes a complete review of your chart of accounts, reconciliation of all bank and credit card accounts, correction of miscategorized or duplicate transactions, cleanup of vendor and customer lists, optimization of your reporting setup, and recommendations for integrations and workflow improvements.
Tips for QuickBooks Users
Reconcile Monthly: Do not let bank reconciliation pile up. Reconciling monthly catches errors early and keeps your books accurate.
Use Classes and Locations: If you have multiple revenue streams, job types, or locations, classes and locations in QuickBooks give you detailed breakdowns without complicating your chart of accounts.
Back Up Regularly: If you use QuickBooks Desktop, back up your file regularly. QuickBooks Online backs up automatically, but it is still good practice to export key reports periodically.
Keep Personal and Business Separate: Never mix personal and business transactions in the same QuickBooks file. It creates headaches at tax time and can trigger IRS scrutiny.
Review Reports Monthly: At minimum, review your Profit and Loss, Balance Sheet, and Cash Flow Statement every month. These reports tell you the health of your business.
Ask for Help Early: If something does not look right, ask sooner rather than later. Small issues become big problems when left unaddressed.
